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Board Meeting Minutes
April 7, 2005
April 7, 2005
Market Place Deli
The meeting was called to order at 12:15 PM by President, Mel Light.
Also in attendance were Sally Baldwin, Pat Danielson, Cherie Ergeson, Joe Kennish, Amy Neal, Kirsten Stoffer, Ron Zirkle, Steve Emhoff and Louise Tabayoyon. Guests were Roger Bell, John Benson, Brian Blount, Stan Pratt, Chelsea Trammell, and Mike Wilson.
Minutes Approved – Ron moved and Sally seconded to approve the March 3rd meeting minutes. Motion carried.
New Member – Sharen Allbee’s application for membership was presented. Pat moved and Amy seconded to accept her membership effective 04/01/05. Motion carried unanimously. Sharen is sponsored by Steve Emhoff and Cami Leonard.
Member Resignation – Pat moved and Ron seconded to accept Ruth Reukauf’s member resignation because of work and meeting schedule conflicts. Resignation is effective 3/31/05. Motion carried with unanimous regrets.
District 50 Growth Conference – Louise reported that She, Steve Pickett, Mike Wilson, Lori Crow, Russ Ackley and Roger Bell will be attending the April 16th conference in Yakima. As authorized by the budget, the registration for 4 attendees has been paid; two pay their own costs.
Family Affair, Tri Cities – Stan reported that he and Ron are continuing their research into the feasibility of the Kiwanis Charitable Trust accepting receivership of the Tri-Cities Family Affair Organization’s receivables.
Member Roster – The group discussed the need and the issues which have caused delays in the roster reprinting. Pat moved and Joe seconded to collect member pictures at only one more Tuesday meeting and then immediately order the roster to be printed. Motion carried unanimously.
Clean Up Green Up – Brian reported that April 16th is the scheduled project date, but with other club project, conflicting schedules, and lack of member volunteers, he is recommending no club participation. His call for volunteers at the next meeting will determine whether this year will be our last involvement in this project.
Board Policies & Procedures – Mike outlined the proper procedures for funding solicitations to the club and from the membership: 1) All requests must be presented to the Board for approval before being presented at any membership meeting, 2) Allowances may be given to other Kiwanis Club projects and announcements, 3) Individual members may not solicit funds for unapproved projects. He has requested that copies of the club Bylaws and the club Policies and Procedures be distributed to all Board Members at the next meeting.
Election of Officers – The nominating committee of Roger, Mike, Pat and Kirsten presented the following slate of officers for election: Steve Pickett-President, Kirsten Stoffer-President Elect, Joe Kennish-Vice President, Louise Tabayoyon-Secretary, and Mike Wilson-Assistant Secretary. Nominations for 2005-2007 Director positions are Wendy Aguilar, Penny Baker, Cami Leonard, Dan Marples, John Warren, and Ken Wombacher. Roger moved and Pat seconded to accept the slate of officers as presented. Motion carried. As required by the Bylaws, the slate will be announced to the membership over the next few weeks for voting at the May 3rd meeting.
Camp Fire/Camp Roganunda – Pat moved and Joe seconded to sanction the Annual Camp Fire Dinner as an approved Kiwanis community services project. Motion passed. And in our continuing support of camp events as club projects, Pat moved and Joe seconded to approve Amy’s call for member volunteers to serve as greeters on the Sundays that Camp Roganunda opens. Motion passed.
Geraniums – Kirsten reported that the current pre-sale numbers of 883 geraniums and 28 baskets are great, but felt our final order should be reduced. Kirsten moved and Sally seconded to reduce our nursery order from 4000 to 3000 geraniums. Motion passed. Kirsten also reminded everyone to attend the ribbon cutting of the first, new piece of playground equipment at MLK Elementary at 3:30 pm today. Lori Crow and Jay Carroll will be our club’s spokespersons at this media event.
American Lung Association – Chelsea shared her organization’s upcoming events which include the 4th Annual Breathing Breakfast on May 3rd and the Asthma Walk on Oct 5th. The breakfast is their fundraising event to support the cost of sending 20-30 campers to Camp Roganunda. Pat moved and Joe seconded to contribute $250 to the American Lung Assoc. breakfast fundraiser. Motion passed. Funds will be taken from the unbudgeted, unallocated Father-Daughter Ball proceeds.
Club Supported Projects – Ron moved and Joe seconded to approve the KYVE Auction at the end of the month as well as the Boy Scout Breakfast, which will be honoring our own Gene Shields, as a club sponsored events. Motion passed.
Reminders – Brian asked all board members to participate in interclub visits to set the tone for the other members and especially our new members. Mike encouraged officers to attend the division council meetings, as well.
Other Items – Mel shared thank you notes received from Hixson recipient Audrey Rice and from Judy Henderson who gave thanks for memorial donations made in Jerry’s name. Group consensus authorized Louise to reorder 6 doz. mugs to replace the limited supply remaining. Group consensus was that the Raffle Gambling License renewal was no longer needed.
Adjournment – With no other business to discuss the meeting was adjourned 1:20 pm.
Respectfully submitted,
Louise Tabayoyon
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