Board Meeting Minutes
December 2, 2004
Email President Mel December 2, 2004
Market Place Deli
The meeting was called to order at 12:13 PM by President, Mel Light.
Also in attendance were: Wendy Aguilar, Rod Allan, Sally Baldwin, Pat Danielson, Russ Dix, Steve Emhoff, Cherie Ergeson, Kirsten Stoffer and Louise Tabayoyon
Committee chairs & guests in attendance were: Chelsea Trammell, Mike Wilson.
Minutes Approved – Pat moved and Sally seconded to approve the Nov. 4th meeting minutes. Motion carried.
Charitable Trust Appointee – Mel reported that a committee of officers have met and make the following recommendation of members to act as Trustees on the Charitable Trust Foundation Board: Pat Danielson to replace Jay Sentz whose term runs through 2006, and Stan Pratt and Pat Gilmore to both serve another 4 yr. term for 2005-2008. Rod moved and Wendy seconded to approve the nominations as recommended. Motion passed with one voter abstaining.
Senior Member List – Louise presented the listing of current senior members for approval of senior status. Pat moved and Cherie seconded to approve the Senior Status Member list with the correction to remove resigned member Ed Martin. Motion carried.
Unpaid Dues – Louise reported that 5 members have not paid their dues. Possible reasons may be the delay in sending invoices out after the budget was approved and/or the first time invoices were e-mailed. General consensus was that the usual delinquency letter will be held until Pat could make a personal contact to each unpaid member.
Annual Audit of the Financial Records – Mel reported for Barb Poole that the Audit Committee will consist of Barb, Steve Soelberg and Kirsten. Rod moved and Wendy seconded to authorize the committee to audit the 2003-2004 financial records at a time that is convenient to them and Louise. Motion carried.
Bulletin Storage – Discussion followed regarding bulletin storage on CD vs. paper copy. Group consensus was that Pat should capture the weekly bulletins on CD and that Louise should keep a paper copy along with other records which will be held in storage after each year is done.
Credit Card Processing – Cherie reported that she researched the Auction Pay on-line credit card service which turned out to be much more expensive than the cost of a local bank service. Russ moved and Wendy seconded to contract with Yakima National Bank for Merchant Credit Card services where quoted costs will be a $35 application fee, $35 annual fee, $2 monthly fee, 3.8% discount fee. Motion carried.
Epic Crisis Nursery – Cherie reported that Julie Toney has requested Kiwanis support of their baby bottle coin donation project. Rod moved and Wendy seconded to invite Julie to speak to and invite members to voluntarily take a bottle to fill with coin to support the project. Motion carried.
Santa to Visit MLK Elementary – Kirsten moved and Wendy seconded to authorize $200 of Community Service YCPO budget money to be used for gifts and pictures for Santa to visit the MLK students as we have done in the past 2 years. Motion carried.
F-D Winter Ball – Steve Emhoff reported on the father-daughter ball planning, circulated event flyers, and asked all board members to take tickets to sell.
Adjournment – With no other business to discuss, the meeting was adjourned at 12:50 pm.
Respectfully submitted,
Louise Tabayoyon
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